We are seeking a motivated, organized and driven professional to join our Marketing department. You will lead in managing critical client-related events, professional conferences, and events for the organization. The ideal candidate will plan and execute high-level events that meet organizational goals and expectations.
The successful contractor will be able to balance creativity with logistics, financial planning, operational hands-on execution and vendor management duties. They should excel at multitasking and balancing big-picture concerns like venue and contractor selection with details like décor and meal planning, effectively utilizing resources and personnel to stage large- and small-scale events.
Our ideal candidate will have 8-10+ years of experience and a passion for managing details and logistics. Attention to detail and process is critical.

PRIMARY DUTIES AND RESPONSIBILITIES

• Lead and collaboratively plan and execute events ranging in size from small (15-30 people) to larger-scale (100+ people) events
• Project management of events and conference exhibit management, including small to large-scale events, including pre-event planning, on-site event management, vendor management and negotiations, post-event reporting and budget management
• Develop event budgets with oversight by the Director of Marketing
• Create production schedules and project timelines for events
• Hands-on operational execution with strict adherence to event deadlines; may include on-site exhibit setup and tear-down assistance
• Coordinate with event vendors both before, during and after events (if necessary) to ensure smooth event execution
• Communicate timelines, processes and event updates as required by the Director of Marketing or other internal key stakeholders to support the successful completion of the event and/or conference
• Alongside the Event Project Manager, create the inventory list for each event, source and manage inventory
• Assist with conference and event collateral design, print management and shipping aspects of the event
• Accept other duties as assigned (after all, no job is beneath an exceptional conference and events manager!)

QUALIFICATIONS

• Demonstrated expertise in project, event and exhibit management, including a combination of small, medium and large-scale events, including pre-event planning, on-site event management, vendor management and negotiations, post-event reporting and budget management
• Proven experience with catering, hotels, venue management
• Ability to drive projects from inception to completion with little oversight
• Strong communication skills, self-motivated and critical thinker
• Creative problem-solving skills
• Strong writing and verbal skills
• Proven experience working within a demanding, fast-paced environment
• Ability to juggle competing deadlines and multiple events at once

EDUCATION AND EXPERIENCE REQUIREMENTS

We find people who generally fit this profile have a high degree of success in this role have:

• Bachelor’s degree is required
• 8+ years’ experience in corporate event and events management with proven ability to successfully manage and execute successful small-to-large corporate conferences, exhibits and events
• Proven experience with venue and vendor contract management, hotels, catering and trade show and exhibit materials management
• Excellent communication skills
• Proven strong orientation to detail and project management skills and experience

BEHAVIORAL ATTRIBUTES

You will be at your best in this role when you:

• Have a sense of urgency
• Demonstrate a keen orientation to accountability for quality and delivery
• Ability to successfully manage project delivery of complex event projects with competing priorities
• Ability to successfully navigate/manage projects with some level of ambiguity
• Inquisitive, innovative and collaborative
• Decisiveness, integrity and accountability
• Value diversity, equity and inclusion

SullivanCotter is an Equal Employment Opportunity/Affirmative Action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, protected veteran status, disability status, sexual orientation, gender identity or expression, marital status, genetic information, or any other characteristic protected by law or marital status.